Sample resources for testing eventSPRING

Thanks for your help in improving eventSPRING.
In this page you will find:
Guidance for conducting the test
Scenarii for testing
Sample files to help in testing

INSTRUCTIONS
Please choose between the two scenarii of meetings which one is more familiar to you or else build your own scenario, closer to your reality. What we ask is that you complete at least the core tasks included in the scenarii for you to gain a good understanding of the tool.
To make discovering more easy we provide you with sample resources: list sample email addresses, sample excel file for uploading participants, sample PowerPoint presentation for uploading content, sample PDF Presentation document for uploading content.
Required equipment: as the Event Organizer, any desktop with a mainstream up-to-date browser and as a Speaker or Attendee any device with a mainstream, up-to-date browser.

SCENARI

SCENARIO 1 – ASSOCIATION CONFERENCE

CONTEXT
You are in charge of organizing the annual conference of an association, the South Bay Whales Society.
The conference is called “2016 South Bay Whales Conference”. It is a 1-day conference held in the Belamar Hotel, 3501 N Sepulveda Blvd, Manhattan Beach, CA 90266 on the 15 April 2016 from 8:00 AM to 5:00 PM.
300 attendees and 20 speakers with presentations and handouts are expected.
Additionally you are hosting a poster lunch with 6 posters on display.
You will have some help the day of the conference but until the conference, it’s mostly you organizing the conference’s program, collecting the material, and making sure the day’s program will flow seamlessly.

The agenda will be about going over the year’s initiatives the association supported and presenting new research in local whales habitat and conservation.

Steps to follow to have a complete overview of the tool:
* Create the event basics (what, where) — See above or create your own
* Upload your list of speakers — See resources for sample list or create your own
* Create the agenda, tagging your speakers to their agenda-items — See resources for sample agenda or create your own
* Invite speakers to upload their presentations (our staff will ensure in the background that a presentation is uploaded within the following 12 hours)
* If possible test the speaker flow (for one agenda-item use a secondary email address of yours to be able to receive an email as a speaker): confirm participation and upload your presentation
* As an Organizer, upload presentations and handouts to at least 3 agenda-items and verify their proper conversion
* Go into Run Mode to the event to view presentations in full screen mode
* Toggle the event’s visibility settings, invite attendees, etc.
* If possible, check in parallel to toggling settings how it affects what you see as a Speaker

SCENARIO 2 – CORPORATE MEETING

CONTEXT
You are in charge of organizing the mid-year sales meeting for the fictitious company “Shuffles” which is a children shoe company.
It is a 1-day seminar on the 15 April 2016 from 8:00 AM to 5:00 PM with the company’s 30 sales representatives.
The seminar is called “2016-H2 Shuffles Sales Meeting”. It is a 1-day conference held in the Belamar Hotel, 3501 N Sepulveda Blvd, Manhattan Beach, CA 90266 on the 15 April 2016 from 8:00 AM to 5:00 PM.
The agenda will be about going over the current sale’s results, reviewing current initiatives, and identifying new opportunities.
Additionally to the sales team, there will be some key executives and other guest invited to speak and/or attend.

A potential agenda would be
7:30 – 8:00: breakfast and coffee available
8:00 – 8:05: a welcome speech by the CEO, Example1 Example1
8:05 – 8:15: keynote 1 “Wake up” by local fitness coach XXXX
8:15 – 8:30: keynote 2 “Get inspired” by local artist XXXX
8:30 – 10:00 sales results by region and groups with each regional leader presenting and then a group discussion
and the day goes with sessions and workshops.

RESOURCES
SURVEY: Access survey to give us your industry-expert feedback

EMAILS: Sample email addresses you can use as your users:
=> full email list here: Speaker list for upload
John Example1 @ john.example1@eventspring.com
Sally Example2 @ sally.example2@eventspring.com
Victoria Example3 @ victoria.example3@eventspring.com
Rodrigo Example 4 @ rodrigo.example4@eventspring.com
Speaker.Example5@eventspring.com
Speaker.Example6@eventspring.com
…
Speaker.Example24@eventspring.com
Speaker.Example25@eventspring.com

AGENDA:
Choose between the two tabs (Association Conference or Corporate Meeting):
Agenda-examples_assocation+corporate

PRESENTATIONS: sample PowerPoint presentations for uploading content:
eS_PPT_Brown_Testing
eS_PPT_Green_Testing
eS_PPT_Orange_Testing
eS_welcome_pres-with-video-whales

HANDOUTS: sample PowerPoint presentations for uploading content:
handout_graywhale
handout_template-product-1-pager

WHAT EVENTSPRING DOES
List of key functionality of eventSPRING:
* Create event (name of event, dates, venue)
* Give access to other users for organizing event
* Create agenda (sessions, room, time, name of speakers)
* Input participants and upload lists of participants
* Queue or send invitations, send reminders, track replies
* Invite speakers to confirm participation and upload their presentations
* Speakers upload presentations and handouts, with each speaker seeing only his/her content unless organizer opens up access
* Organizer can adjust event settings to give more or less access to participants
can edit his/her profile, add a photo
* Access self-help functionality and request help
* Receive insite and email notifications depending on situation, other users action
* Uploaded contributions with text, presentations and handouts are converted to HTML5 for presenting and/or standard formats for download
* Display presentations in the session room (Run presentation in session)
* Download package of files to be displayed in the session room without Internet connection (Offline Mode)

List of settings:
Who can…..
Send notifications automatically
See Event Basic Information
See Agenda and Speakers
See List of Participants
Create contributions, upload files
Download Handouts
Download Presentations

Sign up to use eventSPRING